The rules of the University of Helsinki calendar of events
1. Administrators of the calendar
The University of Helsinki calendar of events is updated by University Communications.
2. Events publicised in the calendar
The University of Helsinki calendar of events publishes information on events organised by the University of Helsinki or its units (faculty, department, independent institute, or a unit under the Central Administrative Department).
Information on events organised by scientific societies or other associations is published when the theme of the event is closely linked with science or university life and when at least one of the following conditions is fulfilled:
1) A faculty, department or other unit of the University of Helsinki participates in organising the event
2) The event takes place on the premises of the University of Helsinki
3) The lecturer is from the University of Helsinki
The lecture or seminar information published in study guides is published in the calendar of events only when the events are aimed at the general public.
Event announcements of the Student Union of the University of Helsinki (HYY) as well as associations and other bodies within it should be published in the HYY calendar of events at www.helsinki.fi/hyy/kalenteri/.
The administrators of the calendar of events reserve the right to make decisions on a case-by-case basis regarding the entry of information to the calendar. Moreover, the administrators reserve the right to modify event announcements accepted for the calendar.
3. Entering information in the calendar
Events entered using the “Suggest an event” form in the calendar of events displayed on the University’s public website are published in both the public and the Flamma calendars. An event entered in this way cannot be published in only one of the calendars.
When using the “Suggest an event” form in Flamma, you can define whether to publish the event
1) only on Flamma, 2) on both Flamma and the public website, 3) solely for students or 4) solely for staff.
4. Review of information
Information entered in the calendar of events is saved in storage, from which they are transferred to the actual calendar of events 3 to 5 times a week. University Communications will review the information and transfer it to the calendar of events.
Information not complying with the criteria listed in section 2 will not be published in the calendar of events.
5. Link to the calendar of events in Yliopisto magazine
The calendar of events in Yliopisto magazine is based on the calendar of events published on the Internet.
Delivering event information to the magazine by fax or post is not necessary if the information has been entered in the web-based calendar of events.
Information on events with an entrance fee will not be published in the calendar of events in Yliopisto magazine.
Yliopisto magazine reserves the right to decide on case-by-case basis whether event announcements published in the web-based calendar of events will also be published in the print version of the magazine.
6. Link to the Helsinki.fi city portal
Events accepted for the university calendar of events will also be published automatically in the Finnish-language calendar of events on the Helsinki.fi city portal at http://www.helsinki.fi/
Event announcements in Swedish and English can be entered in a separate form for the Swedish and English calendar of events of the Helsinki.fi service.
7. Amending published event information